Features
TLT Tracker is a web application for administering a Pathfinder Teen Leadership Training program. Everything below exists in the app today, grouped by the job it does for a club.
The core of the program: what each teen has finished, what is left, and who signed it off.
A TLT can work on several operation tracks at once. Each track keeps its own checklist and its own completion percentage, so switching tracks shows that track's real status rather than one blended number. Directors and authorized staff check items off; teens and mentors can view them.
Activities that are required carry a marker, and any activity expands to the full explanation the club's administrators entered from their program materials — so nobody signs off a requirement based on a three-word summary.
A completed item records who signed it off and when, and an optional location or event name. Unchecking a completed item requires an admin to tick a confirmation box in a dialog, which prevents accidental erasures on a phone.
When a teen finishes an entire track, an admin can sign the whole track off at once instead of tapping every remaining line item. Admin-only.
For work done outside the club's sight, a TLT can send a link to the adult who supervised it. That overseer opens the link, reads what the teen wrote, adds comments, and approves or denies. Admins then review the result in a sign-off queue before it becomes part of the record.
Teens can leave a short note or comment on any individual track activity — context a checkbox can't hold. Staff can read those notes on the teen's record.
Recording what happened at a meeting, on a phone, while it is happening.
Directors and authorized staff open one screen listing every TLT in the club and mark present, uniform check, participation and communication for the meeting. No separate paper attendance sheet to transcribe later.
Points tally automatically from track completions, attendance, uniform, conduct, honors and service hours, using point values each club configures in its own settings. Admins can then issue incentives at whatever thresholds the club has set.
Log each Pathfinder honor a teen earns — what it was, when, and who they earned it with — and have it count toward the club's point system.
Record hours with the date, the type of service and the person who verified it, so service totals are defensible at the end of the year.
Keeping directors, mentors, staff and teens on the same page between meetings.
Staff post an assignment — instructions, a PDF, a printable or a link — to the club. Teens submit text, a link or a file back, and the submission lands on their own record instead of in a group chat.
Each submission and each announcement has its own comment thread, so feedback between a teen and the adults working with them stays attached to the thing being discussed.
Admins and mentors post an announcement to the whole club or to specific TLTs. It appears as a pop-up the next time those users sign in, stays available in the notification bell afterwards, and can carry an expiry date.
Real-time alerts for replies in assignment threads, comments on announcements and sign-up activity, shown in the bell in the top bar.
Material a TLT accumulates that is worth keeping past this year.
Teens upload certificates, photos of completed work or other files to build a portfolio attached to their own record.
A TLT can share a secure link with a teacher, pastor or supervisor who then submits a written recommendation straight into the teen's record — no printed form to collect and scan.
Each teen's grade (9th through 12th) is recorded on their profile, which admins set.
Who can see and do what, and how a club runs its own copy.
Every club's data is isolated. Members of one club never see another club's roster, records or branding.
Admins add and edit everything in their club. Mentors see only the TLTs an admin has assigned to them: they can review progress and comment, but cannot check items off or edit records.
There is no open self sign-up. Accounts are created through admin email invitations or a club invite code, so strangers cannot join a club's records.
Admins build a report from the fields they want — attendance, points, uniform, track items completed, missing email addresses and more — view it on screen and export it as CSV.
Each club's main admin uploads their own club logo and configures the point values used by the merit system.
A role-specific welcome walkthrough explains the app to admins, mentors and teens, and can be re-enabled from settings. Admins can trigger a password reset email for a TLT from the teen's record.
New to the program itself? Start with what Teen Leadership Training is.